Privacy Policy

Data protection information of the Akademie Deutscher Genossenschaften e. V. (hereinafter "ADG")

The following information provides you with an overview of the processing of your personal data by ADG as well as your rights resulting from the DSGVO. 

Data controller and data protection officer 

The data controller ("ADG", "Company", "we") is:

Akademie Deutscher Genossenschaften e.V. 
Schloss Montabaur 
56410 Montabaur 
Telephone: +49 26 02 14-0 
E-mail: info@adg-campus.de  

You can reach our data protection officer at: 

HEC Harald Eul Consulting GmbH 
Data Protection Officer ADG 
Auf der Höhe 34 
50321 Brühl 
E-mail: datenschutz@adg-campus.de 

Processing of your personal data 

  • Part 1: Data processing when visiting our website 

    1. informative use of the websites
    In the case of merely informative use of the websites, i.e. if you do not register as a customer or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. 

    1a. Types of data processed 
    If you wish to view our websites www.adg-akademie.de, www.adg-campus.de, https://shop.adg-campus.de and www.hotelschlossmontabaur.de, we collect the following data: 

    Information about the browser type and version used: 

    • The user's operating system and its interface 
    • The user's internet service provider 
    • The user's IP address 
    • Date and time of access 
    • Websites from which the user's system accesses our website 
    • Websites that are accessed by the user's system via our website 
    • Amount of data transferred 

    Access status/HTTP status code

    1b. Purposes of data processing and legal basis 
    Data processing in the context of the informational use of the website is carried out for the purpose of pursuing our legitimate interests (legal basis Art. 6 para. 1 p. 1 lit. f DSGVO). Our legitimate interest here lies in the technical necessity of the processing in order to display our websites to you and to ensure stability and security. 

    1c. Storage period 
    We delete or anonymize your personal data as soon as they are no longer required for the purposes for which we collected or used them in accordance with the above purposes. With regard to the storage of data in log files, the deletion or anonymization takes place after 14 days at the latest. 

    1d. Transfer of personal data 
    We use the service provider netclusive GmbH, Robert-Bosch-Str. 10, Haus I, 56410 Montabaur and the service provider chamaeleon AG, Robert-Bosch-Str. 12, Haus IV, 56410 Montabaur as web hosters. When accessing the websites, these service providers necessarily receive knowledge of your aforementioned data. 

    2. data processing when registering for the newsletter 

    2a.Types of data processed 
    Only your e-mail address is processed in the context of sending the newsletter. If you voluntarily provide additional information when registering for the newsletter, this data will also be processed by us. This may include the following data in particular: Employer, surname, first name, individual ID, insofar as newsletter tracking has been consented to. 

    2b. Purposes of data processing and legal basis 
    Personal data is processed for direct marketing and business development purposes. If you have consented to this, we also evaluate your user behaviour when sending the newsletter. For this evaluation, the emails sent contain so-called web beacons or tracking pixels, which are single-pixel image files stored on our website. For the analyses, we link the data automatically collected when you visit the website (see above "Collection of personal data when visiting our website") and the web beacons with your e-mail address and an individual ID. With the data obtained in this way, we create a user profile in order to tailor the newsletter to your individual interests. In doing so, we record when you read our newsletters, which links you click on in them and infer your personal interests from this. We link this data to actions you have taken on our website. The legal basis is your consent according to Art. 6 para. 1 p. 1 lit. a DSGVO.  

    You can unsubscribe from the newsletter at any time, for example via a link at the end of each newsletter. Alternatively, you are welcome to send your unsubscribe request at any time by e-mail to service@adg-campus.de

    You can object to tracking at any time by using the separate link provided in each email. 

    2c. Storage period 
    The information will be stored for as long as you are subscribed to the newsletter. After unsubscribing, the data will no longer be used for sending the newsletter. 

    2d. Transfer of personal data 
    To send newsletters, ADG uses the service provider dotdigital, a service of dotdigital EMEA Limited, Evert van de Beekstraat 354, 1118 CZ Schiphol, the Netherlands. For the purpose of sending the newsletter, the data provided by you when registering for the newsletter will be passed on to dotdigital. 

    3. data processig when using the "my ADG" customer portal 
    On our website at https://www.adg-campus.de/meineadg/ you have the option of registering for the customer portal "meine ADG" and creating a customer account. This offers you the possibility to view and manage seminars, workshops, live online trainings, qualification programmes and other products and services. 

    3a. Types of data processed 
    The types of data processed include: Employer, name, address, email address, enquiry message upon registration, metadata (e.g. IP address or hardware information), password, contract data, booked seminars, workshops and other services, billing data, billing address. 

    To register the user account, we use the double opt-in procedure, which requires confirmation by e-mail address in addition to registration on the website. 

    3b. Purposes of data processing and legal basis 
    Personal data is processed in order to provide you with the use of your customer account. The legal basis is Art. 6 para. 1 p. 1 lit. b DSGVO and Art. 6 para. 1 p. 1 lit. c DSGVO. 

    3c. Storage period 
    The information is stored for as long as the user account exists. Deletion of the user account is possible at any time, for example via the user account settings. Alternatively, you can also send your wish to delete the account at any time to service@adg-campus.de by e-mail. Your data will only be stored beyond this if it is necessary within the scope of statutory warranty obligations and comparable obligations; in the case of statutory archiving obligations, deletion will take place after their expiry (end of retention periods under commercial law (6 years) and tax law (10 years)). 

    3d. Transfer of personal data 
    ADG uses the service provider chamaeleon, a service of Chamaeleon Aktiengesellschaft für innovative Netzlösungen, Robert-Bosch-Straße 12 / Haus IV, 56410 Montabaur, for data processing within the framework of the customer account. Our service provider necessarily receives knowledge of the data provided by you when creating a customer account. 

    4. data processing when using the online shop 

    4a. Types of data processed 
    We process your data as part of the ordering process in our online shop, which you can access at https://shop.adg-campus.de/, to enable you to select and order seminars, workshops, qualification programmes and other products and services, as well as to pay for and deliver them. The data processed includes: Name, login, email address, inventory data, communication data, billing address, delivery address. 

    4b. Purposes of data processing and legal basis 
    The processing is carried out for the purpose of providing contractual services in the context of operating an online shop, billing, delivery, and customer services. The processing is carried out on the basis of Art. 6 para. 1 sentence 1 lit. b DSGVO (execution of order transactions) and Art. 6 para. 1 sentence 1 lit. c DSGVO (legally required archiving). 

    4c. Storage period 
    The deletion takes place after the expiry of legal warranty and comparable obligations; in the case of legal archiving obligations, the deletion takes place after their expiry (end of commercial law (6 years) and tax law (10 years) retention periods). 

    4d. Disclosure of personal data 
    We disclose the data to third parties within the scope of delivery, payment or within the scope of legal permissions and obligations towards legal advisors and authorities. The data is only processed in third countries if this is necessary for the fulfilment of the contract (e.g., at the customer's request for delivery or payment). 

    Furthermore, the data is disclosed to service providers who are responsible for the technical support of the online shop. We have concluded order processing agreements with these service providers in accordance with Art. 28 DSGVO. For this purpose, we use the service provider Magento Commerce, a service of Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24 and the service provider comwrap GmbH, Hanauer Landstr. 126-128, 60314 Frankfurt am Main. 

    5 Data processing for plugins 

    Plugins are modules embedded in the website that represent a reference to third-party content (so-called "plugin"). When integrating plugins, we use the so-called two-click solution. This means that when you visit our website, no personal data is initially passed on to the third-party provider. 

    We give you the opportunity to communicate directly with the third-party provider via the plugin. Only after activating the plugin does the third-party provider receive the information that you have accessed the corresponding website of our online offer. In addition, the data automatically collected when you visit our website is transmitted. By activating the plugin, your personal data is transmitted to the third-party provider and stored there. Since third-party providers collect data in particular via cookies, we recommend that you delete all cookies via your browser's security settings before clicking on the plugin. 

    We have no influence on the data collected and data processing procedures, nor are we aware of the full extent of the data collection, the purposes of the processing, the storage periods. We also have no information on the deletion of the collected data by the third-party providers. 

    5a. Types of data processed 
    We use the following plugins: 

    Provider 

    Description 

    Private Policy 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Maps Plug-in / Button, to enable the map view from google 

    https://www.google.de/intl/de/policies/privacy/  

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Youtube Plug-IN, to embed videos on our website 

    https://www.google.de/intl/de/policies/privacy/  

    Vimeo inc. 

    555 West 18th Street 

    New York, New York 10011, USA 

    Vimeo Plug-In, to embed videos on our website 

    https://vimeo.com/privacy  

    By visiting the website, the third-party providers receive the information that you have accessed the corresponding sub-page of our website. In addition, the following data is transmitted to the third-party provider during use: 

    Information about the browser type and version used, the user's operating system and its interface, the user's internet service provider, IP address, date and time of access, websites from which the user's system accesses our website, websites accessed by the user's system via our website, amount of data transferred, access status/HTTP status code. 

    This takes place regardless of whether the third-party provider provides a user account via which you are logged in or whether no user account exists. If you are logged in to the third-party provider, your data will be directly assigned to your account. If you do not want your data to be associated with your profile with the third-party provider, you must log out before activating the button. Third-party providers store your data as usage profiles and use them for the purposes of advertising, market research and/or demand-oriented design of their website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact the third-party provider to exercise this right. 

    5b. Purposes of data processing and legal basis 
    The processing of personal data takes place in order to be able to provide the online offer of the third-party provider and for reasons of user-friendliness (legal basis Art. 6 para. 1 sentence 1 lit. f DSGVO). Our legitimate interest lies in the provision and improvement of an online offer as well as the user-friendliness of the offer. 

    5c. Storage period 
    We do not store any data in connection with the use of plugins. With regard to any storage by third-party providers, please also note their respective data protection statements (see above). 

    5d. Data processing outside the European Union 
    For cases in which personal data is transferred to third countries, we have agreed on EU standard contractual clauses with the third-party providers. These can be viewed at: https://eur-lex.europa.eu/legal-content/DE/TXT/?qid=1487055654356&uri=CELEX:32010D0087

    6. data processing in the context of enquiries via contact forms 

    6a. Types of data processed 
    The following data in particular are processed in the context of enquiries via contact forms: Employer, name, address, telephone number, e-mail address, individual message. 

    6b. Purposes of data processing and legal basis 
    Personal data is processed in order to be able to process your enquiry or respond to it for communication purposes. The legal basis is our legitimate interest according to Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest is to enable our interested parties to contact us. 

    6c. Storage period 
    The information will be stored for as long as it is necessary to answer your enquiry. 

    7. data processing through the use of cookies 

    We use cookies on our website. These are small files that are automatically created by your browser and stored on your end device (laptop, tablet, smartphone or similar) when you visit our site. Cookies do not cause any damage to your end device and do not contain any viruses, Trojans or other malware. 

    Information is stored in the cookie that is related to the specific end device used. However, this does not mean that we gain direct knowledge of your identity. 

    The following types of cookies are used on our websites: 

    • Necessary cookies 
    • Functional and performance cookies 
    • Advertising and targeting cookies 

    You can determine yourself whether cookies can be set and retrieved by means of the settings in your browser. You can, for example, completely deactivate the storage of cookies in your browser, restrict it to certain websites or configure your browser so that it automatically informs you as soon as a cookie is to be set and asks you to confirm this. 

    The respective cookie providers necessarily become aware of the data collected by the respective cookie. 

    Technically necessary cookies 

    1. purposes of data processing and legal basis 
    Necessary cookies are mandatory in order to navigate the website, use basic functions and ensure the security of the website; they do not collect information about you for marketing purposes nor do they store which web pages you have visited. Necessary cookies ensure that the website is usable by enabling basic functions. The legal basis for this is our legitimate interest (Art. 6 para. 1 lit. f DSGVO). Our legitimate interest lies in the provision of a functional website. 

    2. transfer of personal data 
    The respective cookie providers necessarily receive knowledge of the data collected by the respective cookie.    

    3. consequences of non-provision 
    If you deactivate the use of necessary cookies, the complete functionality and usability of the website can no longer be guaranteed. 

    3. cookies used 

    Cookie name 

    Provider 

    Description 

    Memory duration 

    JSESSIONID 

    Adobe.de 

    Stores the current session, ensuring that all website functions are fully displayed. 

    When the browser session end, the cookie expires 

    CONSENT 

    Google.de 

    Stores the user’s consent to tracking, 

    1 year 

     

    product_data_storage 

    Adobe.de 

    Stores the product IDS of the most recently viewed products for easy navigation 

    1 day 

    mage-cache-sessid 

    Adobe.de 

    The value of this cookie triggers the cleaning oft he local cache memory 

    1 day 

    section_data_ids 

    Adobe.de 

    Stores customer-specific information related to actions initiated by the buyer 

    1 day 

    private_content_vision 

    Adobe.de 

    Attaches a random, unique number and time to pages containing client content to prevent it from being cached on the server. 

    1 year 

    mage-cache-storage- 

    section-invalidation 

    Adobe.de 

    Forces local storage of specific content sections to be invalidated. 

    1 day 

    mage-cache-storage 

    Adobe.de 

    Required for local storage of visitor-specific content that enables e-commerce functions. 

    1 day 

    Mage-messages 

    Adobe.de 

    Tracks error messages and other notifications displayed to be user. 

    1 day 

    Functional and performance cookies 

    1. purposes of data processing and legal basis 
    Functional and performance cookies improve the performance of the website for the user (e.g. improve loading times) or provide the user with additional, non-essential, functionalities (e.g. remembering login data). These cookies collect information about how you use the website. The user is not identified, the information is only used to find out what interests our users and how we can possibly optimise the website. The legal basis for this is your consent in accordance with Art. 6 Para. 1 S.1 lit. a DSGVO. 

    2. cookies used 

    Cookie name 

    Provider 

    Discription 

    Memory duration 

    Recently_viewed_product 

    Adobe.de 

    Stores the product IDS of the most recently viewed products for easy navigation. 

    1 day 

    Recently_compared_ 

    Product_previous 

    Adobe.de 

    Stores product IDs of previously compared products for easy navigation. 

    1 day 

    Recently_compared_product 

    Adobe.de 

    Stores the product IDs of the last compared products. 

    1 day 

    Recently_viewed_ 

    Product_previous 

    Adobe.de 

    Stores the product IDs of the most recently viewed products for easy navigation. 

    1 day 

    Advertising and targeting cookies 

    1. purposes of data processing and legal basis 
    Advertising and targeting cookies are used to offer website users tailored advertising on the website or offers from third parties and to measure the effectiveness of these offers. Through these cookies, personalised advertising is displayed to you. We may also collect data on how effective this advertising is. 

    The legal basis for this is your explicit and active consent in accordance with Art. 6 Para. 1 S.1 lit. a DSGVO. You can revoke your consent at any time. However, processing prior to this point is not affected by the revocation. 

    2 Data processing outside the European Union 
    On our website, we use the web analysis tool Google Analytics. In the process, usage data may be processed on the servers of Google LLC in the United States through the cookies that are used as part of Google Analytics. In cases where personal data is transferred to the USA, we have agreed standard EU contractual clauses with the third-party providers. These can be viewed at: https://eur-lex.europa.eu/legal-content/DE/TXT/?qid=1487055654356&uri=CELEX:32010D0087.

    3. table of cookies used 

    Cookie name 

    Provider 

    Description 

    Memory duration 

    _ga 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: Cookie is used to distinguish users. 

    14 months 

    _gid 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: Cookie is used to distinguish users. 

    24 hours 

    _gat 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: Cookie is used to limit the query rate. 

    1 minute 

    NID 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: storage of user information via an individual user ID. 

    6 months 

    Hide_cn 

    Chamaeleon AG, Robert-Bosch-Strasse 12, 56410 Montabaur 

    Hides the Consent Dialogue when the website visitor has set their preferences for cookie settings. 

    3 years 

    OTZ 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: Aggregated analysis of website visitors. 

    12 days 

    ANID 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: linking user activity across devices and optimising online ads. 

    4 days 

    1P_JAR 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: optimising advertising to provide relevant ads for users. 

    1 month 

    DV 

    Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland 

    Google Analytics web analytics service: optimising advertising to provide relevant ads for users. 

    10 minutes 

     

  • Part 2: Data processing in the context of participation in seminars 

    1. types of data processed 
    We process personal data from you when you participate in our seminars, workshops, qualification programmes and other digital learning events. 

    The data processed includes surname, first name, user name, email address communication data, contract data (topic, location, time of the seminar), video and audio data during the learning event, payment and billing data. 

    2. purposes of data processing and legal basis 
    The processing is carried out for the purpose of providing contractual services in the context of the implementation, billing and settlement of seminars, workshops, live online trainings (hereinafter "webinars"), qualification programmes and other digital learning events. The processing is carried out on the basis of Art. 6 para. 1 p. 1 lit. b DSGVO (implementation of contractual relationship) and Art. 6 para. 1 p. 1 lit. c DSGVO (legally required archiving). 

    3. storage period 
    The data will be stored for 12 weeks after the seminar has taken place and made available to all participants as a stream or until you give your consent. 

    4. transfer of personal data 
    In the course of recording seminars, we use the technical service providers GoToMeeting, of LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson's Quay, Dublin 2, Ireland and Adobe Connect of the service provider Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Ireland, which necessarily obtains knowledge of your personal data within the scope of what is required. 

  • Part 3: Data processing for recording seminars 

    If you have given your consent, seminars will be recorded and made available to participants as a stream afterwards.

    1. Types of data processed 
    Insofar as a recording of a seminar is made, the following personal data will be processed: Image and sound recordings, surname, first name, chat content. 

    2. purposes of data processing and legal basis 
    The data processing is carried out in order to be able to provide you with the seminars also after the seminar. The data processing is based on your consent in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO. 

    3. storage period 
    The data will be stored for 12 weeks after the seminar and made available to all participants as a stream or until you withdraw your consent. 

    4. transfer of personal data 
    In the context of recording seminars, we use the technical service providers GoToMeeting, of LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogerson's Quay, Dublin 2, Ireland and Adobe Connect of the service provider Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24, Ireland, which necessarily obtains knowledge of your personal data within the scope of what is required. 

  • Part 4: Data processing within the framework of the ADG Learning World (learning platform)

    Via the page https://adg.lms-plattform.de/ and https://www.vr-bildung.de/ you have the possibility to access the ADG Learning World and the cooperative learning platform www.vr-bildung.de. There you have the opportunity to participate in your courses. 

    1. Types of data processed 
    When you use the ADG Learning World, the following personal data is processed, provided you have given us this information: Name, first name, e-mail address, course data, assessment data, usage data, IP address, date and time of the respective browser sessions, forum posts. 

    2. purposes of data processing and legal basis 
    Data processing is carried out to enable you to use the ADG Lernwelt. The data is processed on the basis of Art. 6 Para. 1 S. 1 lit. b DSGVO. 

    3. storage period 
    The data in your user profile (registration data) is stored until the user profile is deleted. The data from participation in courses (content data) will be stored until the deletion of the course, unless legal regulations allow or exceptionally require longer storage. You can delete user data and voluntary entries in the user profile yourself at any time. 

    4. transfer of personal data 
    As part of the ADG Learning World, we use the Moodle learning platform on the https://adg.lms-plattform.de/ website. Moodle is hosted on the servers of our hosting service provider Mastersolution AG, Postplatz 12, 08523 Plauen. This service provider necessarily obtains knowledge of your personal data, which is processed within the framework of the ADG Lernwelt. In addition, the learning platform on the website https://www.vr-bildung.de/ is operated by the technical service provider VR Bildung GbR des Bildungsverbundes, Wilhelm-Haas-Platz, 63263 Neu-Isenburg, which necessarily obtains knowledge of your personal data within the scope of what is necessary. 

  • Part 5: Data processing for application 

    1. types of data processed 
    Various data may be processed as part of the application process: Name, title, address, telephone number, fax number, e-mail address, date of birth, details of professional experience, metadata (e.g. IP address or hardware information), curriculum vitae, references, certificate of good conduct, application photo, proof of qualifications, letters of motivation, previous employers and other data you provide to us in connection with the application. 

    2. purposes of data processing and legal basis 
    The data you provide will be used to process the application, in particular to check the applicant's suitability for vacant positions. The legal basis for this is generally Section 26 (1) sentence 1 BDSG. 

    The legal basis for submitted photos of applicants and other data not related to the application that you submit to us in connection with the application is your consent pursuant to Art. 6 para. 1 p. 1 lit. a DSGVO. You can revoke your consent at any time. The lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this. 

    3. storage period
    The personal data will be stored for the duration of the application procedure. In the event of a rejection after the end of the application process, we store the data for 6 months from the date of sending the rejection letter in order to be able to deal with any queries regarding the application process and to be able to defend ourselves in the event of any allegations regarding a breach of the prohibition of discrimination under the Anti-Discrimination Act. If your application is successful, we will continue to process your data in connection with your employment. 

    4. transfer of personal data 
    We use a tool from PERBILITY GmbH, Starkenfeldstraße 21, 96050 Bamberg, Germany, for applicant management. On the basis of this tool, your personal data will be collected, processed and used by PERBILITY GmbH on our behalf within the framework of commissioned data processing in accordance with Art. 28 DSGVO and the relevant legal requirements. However, this does not involve the transfer of your personal data to third parties in the sense of data protection law. We remain responsible to you under data protection law. 

  • Part 6: Data processing within the framework of cooperation with business partners 

    1. types of data processed 
    We process personal data that we receive from you in the course of our business relationship in your capacity as a customer / contractual partner or as a representative / authorised representative / contact person of the company that is our customer / contractual partner. The personal data usually generated are: 

    Name, title, address, telephone number, fax number, e-mail address, account data, your company / company (with VAT ID), department, position, date of birth, subject of the contract, enquiries and correspondence for the conclusion, administration, execution and settlement of the contract. 

    2. Purpose of data processing and legal basis 
    The processing of personal data is carried out for reasons of the establishment, implementation and fulfilment of the contract as well as for the implementation of pre-contractual measures. In particular, we use your personal data to prepare offers, process orders and contact you (legal basis Art. 6 para. 1 p. 1 lit. b DSGVO). 

    In addition, we store your personal data within the scope of your business relationship with us due to legal archiving obligations (legal basis Art. 6 Para. 1 S.1 lit. c DSGVO). 

    3. storage period 
    Your personal data will be processed and stored for as long as is necessary to fulfil our contractual and legal obligations. After the contractual and legal obligations have been fulfilled, the personal data will be deleted on a regular basis. Exceptions to this are: 

    • The fulfilment of retention periods under commercial and tax law. The periods for this are between two and ten years. 
    • The preservation of evidence within the framework of the respective applicable statute of limitations. According to §§ 195 et seq. of the German Civil Code, these limitation periods can be up to thirty years. The regular limitation period here is three years to the end of the year. 

    4. disclosure of personal data to third parties 
    Access to your personal data is granted to those offices that need it to fulfil their contractual and legal obligations. 

    Your personal data will be transferred to the tax office if there is a legal obligation to do so. The legal basis for this is Art. 6 para. 1 p. 1 lit. c DSGVO. 

    In addition, we transmit your personal data to tax consultancies and auditors commissioned by us on the basis of our legitimate interest in effective and economic accounting. The legal basis for this is Art. 6 para. 1 p. 1 lit. f DSGVO. 

    In the context of customer management, ADG uses an ERP system for which the service provider GOB Software & Systeme GmbH & Co. KG, Europark Fichtenhain A 5, 47807 Krefeld provides support. This service provider necessarily obtains knowledge of your personal data within the scope of what is necessary for support services. 

  • Part 7: Data processing for communication using Microsoft Office 365 applications 

    1. types of data processed 
    When using MOA, the following personal data about you will be processed if you use MOA to communicate with us (for example, in a video conference): 

    Personal data about you may be processed when you use MOA. This is the case, for example, if the content of a communication on MOA also contains personal data about you. This data may include, in particular, your master data and contact data, data on transactions, contracts, other processes and their contents. In addition, usage data such as your IP address or access data may be collected and processed. 

    We also use MOA in the context of internal corporate communication for the exchange between employees and the management and storage of documents and data. Such documents and data may also contain personal data relating to you. For example, documents and data may be stored on Microsoft's servers for further processing that also contain personal data about you (for example, in the case of a quotation that was created for you and transmitted internally within the company using Microsoft Teams). This data may include, in particular, data relating to transactions, contracts, other processes and their content. 

    2. purposes of data processing and legal basis 
    Data processing in connection with the use of the MOA is carried out for the purposes of document storage and management, calendar management, e-mail dispatch, spreadsheets and presentations, exchange of documents, content and information, and participation in audio and video conferences. Insofar as the use of MOA takes place in connection with the establishment, implementation or settlement of contractual relationships or pre-contractual measures or is necessary for the implementation of pre-contractual measures, the legal basis is Art. 6 para. 1 p. 1 lit. b DSGVO. 

    If, in addition, your personal data is processed within the scope of using MOA, this is done for the purpose of pursuing our legitimate interests (legal basis Art. 6 para. 1 p. 1 lit. f DSGVO). Our legitimate interest here lies in the use of MOA for the more efficient design of internal company communication channels as well as their simplification. 

    Microsoft also processes metadata and authentication data on our behalf, which are used for security purposes and service optimisation (legal basis Art. 6 para. 1 sentence 1 lit. f DSGVO). The legitimate interest here lies in the use of the MOA for the more efficient design of internal company data and documentation management as well as for the simplification of communication channels.  

    3. storage period 
    We delete or anonymise your personal data as soon as it is no longer required for the purposes for which we collected or used it in accordance with the above purposes. As a rule, we store your personal data for the duration of the contractual relationship with you, unless we are entitled or obliged to store it for a longer period. 

    4. disclosure of personal data 
    Microsoft necessarily obtains knowledge of the above-mentioned data to the extent that this is provided for in the context of the order processing relationship. 

    5. data processing outside the european union 
    As a matter of principle, we do not process data outside the European Union (EU). However, we cannot exclude the routing of data via internet servers that are located outside the EU. This may be the case in particular if participants in video conferences are located in a third country. In cases where personal data is transferred to third countries, we have agreed standard EU contractual clauses with the third party providers. These can be viewed at: https://eur-lex.europa.eu/legal-content/DE/TXT/?qid=1487055654356&uri=CELEX:32010D0087

    In addition, the data processing when using the MOA is governed by the Microsoft data protection information, which you can access at https://privacy.microsoft.com/de-de/privacystatement

  • Part 8: Data processing by ADG social media pages and channels 

    In addition to the respective platform provider of a social network, we also collect and process personal data on our social media pages and channels. This happens regardless of whether you are registered on the platform you are visiting or whether you are a member there. 

    1. types of data processed 

    1a. ADG on Facebook 
    When you visit our Facebook page, which is operated by Facebook Ltd, 4 Grand Canal Square, Grand Canal Harbour, D2 Dublin, Ireland and which you can find at. 

    https://de-de.facebook.com/meineADG/ , we process the following types of data: Username, comments you post on our page, messages you send to us, activity on our channel through Facebook insights provided by Facebook (volume of interactions, visits, average duration of video plays, country and city of origin and general relationship statistics). 

    Facebook's privacy policy can be found at: https://www.facebook.com/policy.php  

    For more information on Facebook Insights, please visit: https://www.facebook.com/legal/terms/information_about_page_insights_data  

    Due to the joint data processing, ADG and Facebook are joint controllers according to Art. 26 DSGVO. The agreement and information on data processing and how you can assert your rights under data protection law can be found at: https://www.facebook.com/legal/terms/page_controller_addendum  

    Beyond the types of data mentioned, ADG has no influence on the processing of personal data in connection with your use of the Facebook page. 

    1b. ADG on Instagram 
    When you visit our Instagram page, which is operated by Facebook Ltd, 4 Grand Canal Square, Grand Canal Harbour, D2 Dublin, Ireland, we process the following types of data: Username, comments on our posts, messages, activity on our Instagram page through Instagram insights provided by Instagram (volume of interactions, visits, average duration of video plays, country of origin and city and general relationship statistics). 

    Instagram's privacy policy can be found at: https://help.instagram.com/519522125107875  

    1c. ADG on Twitter 
    When you visit our Twitter channel, which is operated by Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA, we process the following types of data: Username, comments on posts, messages, activities (visits to our channel, volume of interactions, country of origin and city, statistics on the gender ratio of our visitors) on our Twitter page through the Twitter Insights service provided by Twitter, which are provided in anonymised form. 

    You can find Twitter's privacy policy at:https://twitter.com/de/privacy . 

    For more information on Twitter Insights, please visit: https://analytics.twitter.com/about 

    1d. ADG on LinkedIn 
    When you visit our LinkedIn page, which is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland and can be found at https://de.linkedin.com/company/akademie-deutscher-genossenschaften-ev- , we process the following types of data: Last name, first name, title if applicable, job title, current job, comments you post on our posts, messages you submit to us, activity (volume of interactions, visits, average duration of video playbacks, country of origin and city, and general relationship statistics) on our LinkedIn page through the LinkedIn Analytics tool provided by LinkedIn. 

    LinkedIn's privacy policy can be found at: https://www.linkedin.com/legal/privacy-policy  

    Due to the joint data processing, ADG and LinkedIn are joint controllers according to Art. 26 DSGVO. The agreement and information on data processing and how you can assert your rights under data protection law can be found at: 

    https://legal.linkedin.com/pages-joint-controller-addendum 

    1e. ADG on XING 
    When you visit our XING page, which is operated by XING SE, Dammtorstraße 30, 20354 Hamburg, Germany, we process the following types of data: 

    Name, first name, title if applicable, job title, job, comments you post on our page; messages you send to our channel; activity on our XING page via the XING statistics service (volume of interactions, statistics on age composition and the working relationships of our visitors). 

    You can find XING's privacy policy at: https://privacy.xing.com/en/privacy-policy  

    1f. ADG on YouTube 
    When you visit our YouTube channel, which is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 and can be found at http://www.youtube.com/user/Montabaurful , we process the following types of data: 

    Username, comments you post on our YouTube channel, your activity on our YouTube channel via the YouTube Analytics service (visits, volume of interactions, average duration of video plays, information about them, country and city of origin, statistics about the gender ratio of our visitors). 

    You can find YouTube's privacy policy at: https://policies.google.com/privacy?hl=de  

    1g. ADG on kununu 
    When visiting our kununu page, which is operated by kununu GmbH Neutorgasse 4-8, Top 3.02 A - 1010 Vienna, we process the following types of data: 

    Ratings on our kununu page (given pseudonymously and we have no way of relating them to a specific person), Pseudonymised queries on ADG to the kununu community, Content of the question when we answer the question. 

    You can find kununu's privacy policy at: https://privacy.xing.com/de/datenschutzerklaerung. 

    1h. ADG on GOODJOBS 
    When you visit our GOODJOBS page, which is operated by GoodJobs GmbH, Joachimstraße 10, 10119 Berlin and can be found at https://goodjobs.eu/de/companies/akd-akademie-deutscher-genossenschaften-e-v, we process the following types of data: 

    Name, title, address, telephone number, fax number, e-mail address, date of birth, details of work experience, metadata (e.g. IP address or hardware information), CV, references, certificate of good conduct, application photo, proof of qualifications, letters of motivation, previous employers and any other data you send us in connection with the application. 

    You can find the GOODJOBS data protection declaration at: https://goodjobs.eu/de/privacy

    2. purposes of data processing and legal basis 
    Data processing through the ADG social media channels serves the external presentation of ADG, communication and interaction with interested parties and the processing of enquiries made through social media channels. In addition, we collect statistical information about the reach of our social media channels in order to improve our marketing activities. The data processing is based on our legitimate interest in marketing activities within the framework of social media channels pursuant to Art. 6 para. 1 p. 1 lit. f DSGVO. 

    3. storage period 
    We delete your personal data as soon as they are no longer required for the above-mentioned purposes, unless the deletion or blocking would violate our legal retention obligations (e.g. retention periods under commercial or tax law). Your messages sent via our social media channels will be deleted no later than 3 months after the end of the conversation if your request has been answered and there is no other reason to keep the messages. 

    4. disclosure of personal data 
    In the course of data processing, the operators of the above-mentioned social media channels will necessarily become aware of your data. 

    5. data processing outside the european union 
    We would like to point out that when processing data via our social media channels, your personal data may be processed outside the European Union. This may result in risks for visitors, as it could, for example, make it more difficult to enforce users' rights. For more information, please refer to the privacy statements of the respective social media channels. 

    In cases where personal data is transferred to third countries, we have agreed EU standard contractual clauses with the third-party providers. These can be viewed at: https://eur-lex.europa.eu/legal-content/DE/TXT/?qid=1487055654356&uri=CELEX:32010D0087

    Your Rights 
    As a "data subject", you have the following rights vis-à-vis us with regard to the personal data concerning you (Art. 15 et seq. DSGVO): 

    Right of access 
    The data subject has the right to request confirmation from us as to whether personal data relating to him or her are being processed; if this is the case, he or she has the right to be informed about these personal data and to receive the information listed in detail in Article 15 of the GDPR. 

    Right to rectification 
    The data subject has the right to request from us without undue delay the rectification of any inaccurate personal data concerning him or her and, where applicable, the completion of any incomplete personal data (Art. 16 DSGVO). 

    Right to erasure 
    The data subject has the right to demand that we delete personal data relating to him or her without delay, provided that one of the reasons listed in detail in Article 17 of the GDPR applies, e.g. if the data is no longer required for the purposes pursued (right to erasure). 

    Right to restriction of processing 
    The data subject has the right to request us to restrict processing if one of the conditions listed in Art. 18 DSGVO applies, e.g. if the data subject has objected to the processing, for the duration of the review by the controller. 

    Right to object 
    The data subject shall have the right to object at any time, on grounds relating to his or her particular situation, to processing of personal data concerning him or her. We will then no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims (Article 21 GDPR). The revocation shall only take effect in the future. Processing of personal data prior to the revocation is not affected by this. 

    Right to data portability 
    In accordance with Art. 20 DSGVO, the data subject has the right to obtain your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transferred to another controller. 

    Right to lodge a complaint with a supervisory authority 
    Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data concerning him or her infringes the GDPR (Article 77 GDPR). The data subject may exercise this right before a supervisory authority in the Member State of his or her residence, place of work or the place of the alleged infringement. 

    Revocation of consent 
    Consent given by a data subject for the processing of personal data may be withdrawn from us at any time. This also applies to consent given before 25 May 2018 (applicability of the DPR). The revocation will only take effect in the future. Processing of personal data prior to revocation is not affected by this.